Risk and Insurance in Work with Non-UC Parties

Risk Awareness and Insurance Guidance

All of UCSF's work with consultants, contractors, vendors, suppliers, and other non-UC parties poses inherent risk to UC and UCSF. RAIS provides guidance on insurance, contract language, and UC requirements to help UCSF departments make informed decisions.

UC systemwide policy BFB-BUS-63 requires non-UC parties doing business with UCSF to maintain appropriate insurance. Requirements vary based on the scope of work.

RAIS advises on contract language to protect UCSF, including:

• Insurance requirements
• Indemnification provisions
• Limitations of liability

Minimum insurance requirements are available to review on this UC Risk Services page.

Related purchasing policies are available at the Supply Chain Management (SCM) website.

For cybersecurity requirements for non-UC parties, visit the UC Cybersecurity Requirements for Suppliers page.

Certificates of Insurance (COIs)

COIs are summaries of a party's insurance coverage. UCSF departments must collect compliant COIs before work begins.

RAIS provides guidance on COIs related to General Liability and programs we manage. For Medical Liability COIs, please contact Health Risk Management.

For procurement-related insurance issues, contact SCM first.

Submitting COIs from Non-UC Parties

Non-UC parties should email COIs to their UCSF contact (e.g., Buyer or Analyst). Do not mail COIs.

Certificate Holder should read:

RAIS does not maintain COIs. Departments must store them with their contracts.

UC’s Certificate of Self-Insurance

The standard UC Certificate of Self-Insurance provides proof of UC’s insurance. Use this whenever possible.

For a customized COI, UCSF staff should email Susan Marcy with:

• Non-UC party name and address
• Description of the work or event
• Complete written contract

Customized COIs can take several business days to issue.

Medical Liability and Hospital Indemnity COIs

Request these COIs through the Alliant Insurance Portal.

Select one of these requestor locations:

• UCSF Medical Center – Langley Porter
• UCSF – Fresno
• UCSF Campus Health
• UCSF Medical Center
• Zuckerberg SF General Hospital

Do NOT select "UCSF Risk Management and Insurance Services" as your department.

Questions? Email [email protected] or call 415-353-1842.

Vendor and Event Insurance Options

Vendor Liability Insurance

Non-UC parties without insurance may qualify for the UC Vendor Liability Insurance Program. Coverage costs $750/year and applies to all UC campuses.

Insurance for Special Events

Vendors and performers at UCSF events can purchase one-day coverage online here.

Exceptions to UC Insurance Requirements

In limited cases, RAIS may waive insurance requirements. These waivers are policy exceptions and should not be used for convenience.

To request a waiver, email Susan Marcy with full justification and documentation.